ASUOP CLUB FUNDING
Article I – The Club Funding Board
Section 1: The Club Funding Board shall comprise of the following individuals:
- The Chair of the Club Funding Board, voting member. The Chair shall be a Senator selected by the Senate.
- The four members of the Finance Board, voting members.
- The Treasurer, ex-officio, non-voting member.
- The Advisor to the Association or his/her designee, ex-officio, non-voting member.
Section 2: Board members must be present for 90% of the presentations and deliberations. Should a member miss more than 10%, the member shall be dismissed from the remainder of the proceedings.
Section 3: The Senate shall allocate a block grant for the Club Funding Board to disburse.
Section 4: The Club Funding Board shall have the authority to modify the funding timeline in the event of a holiday or school closure.
Section 5: The Club Funding Board shall allocate funds for the fall and spring semesters. No more than 50% of the total club funding budget shall be allocated in the fall semester. The fall semester is defined as July 1 – December 31. The spring semester is defined as January 1 – June 30.
Section 6: All student organizations who are not part of the Annual Funding Process may request funds from the Club Funding Board.
Article II – The Funding Process
Section 1: All student groups shall submit requests for fall funding by 5pm of the first Thursday of April. For spring funding, requests shall be submitted by the second Thursday of November.
Section 2: After submission, the Attorney General shall review the budgets to ensure that the requests conform to ASUOP funding policies. The Attorney General shall not rule on the merit of the requests. The Attorney General shall notify groups whose requests do not conform to ASUOP funding policies by the following Monday. Clubs shall resubmit those budgets by Wednesday at 5pm.
Section 3: The Treasurer shall publish a budget book containing only those budgets that meet ASUOP funding requirements by Friday morning at 8 am.
Section 4: The Board shall meet on Saturday morning and hear from any organization which requests a time to present its budget to the Board.
- The Treasurer shall create a process for Clubs to sign up for presentation times.
- The Board shall define and publish rules for the presentations.
Section 5: The Treasurer shall propose a balanced budget to the Board by 2pm the next day.
Section 6: The Board shall consider, make any changes to and approve the budget by a 4/5 vote immediately after it is presented with the Treasurer’s proposal.
Section 7: Following Club Funding Board approval, the proposed budget shall be presented to the President for his/her signature or veto.
- The President shall not have the authority to change line items in the budget approved by the Club Funding Board.
- If the President vetoes the budget and the Senate fails to override the veto by 2/3 vote, the Club Funding Board shall meet immediately and propose a new budget until the President approves.
Section 8: After Presidential approval, the Senate may choose to amend the budget by a _ vote. If the Senate takes no action within two weeks, the budget is approved as is.
Article III – Contingency Fund
Section 1: The Club Funding Board shall maintain at a minimum a Contingency Fund of 10% in the fall and 4% in the spring semester.
Section 2: These funds shall be available primarily to new campus organizations that were not able to request funds during the regular hearing process. The Board may also hear requests for supplemental funding at its discretion.
Section 3: The Board shall define and publish a timeline for requests and presentations for funds from the Contingency Fund to be considered by the Board in a manner consistent with this code. The Board must review and rule on these requests during the month of October for the fall semester and February for the spring semester.
Section 4: Groups which have been allocated funds for the fall semester but fail to register by the third Friday of September forfeit their allocated budget. The money shall roll over to the Contingency Fund for the fall semester.
Section 5: Any funds allocated to student organizations for the fall semester that are not spent by the end of the fall semester shall be included in the Contingency Fund for the spring semester.
Article IV – General Policies
Section 1: Retroactive funding requests shall not be considered.
Section 2: The primary purpose of the Club Funding Board is to fund activities and events for the benefit of the members of the Association.
Section 3: Any funds not spent by the end of the spring semester shall rollback to the ASUOP Reserve Accounts.
